Common mistakes done in document scanning

With document scanning becoming a necessary part of every business, this kind of digitalization of the hard copies of documents has become an important knowledge factor. Though the process of scanning is not that difficult, there are still some common mistakes, which occur from time to time. These mistakes may occur due to lack of knowledge or carelessness. But the end result is that the document to be scanned ends up improperly scanned and hence is not much usable thereafter. Given below are some such common mistakes that happen in the scanning of document process, and how it affects the scanned image.

Choosing wrong resolution

When you are scanning any document, the most important factor there is the clarity of the scanned image. Without proper clarity, it will not be legible and hence will not be usable as well. Often, while scanning the document, one may put in the wrong resolution – which ends up giving bad result. This is why, it is important to know the right resolution standards for such document scanning. An average of 300 dpi is the norm for all documents – regardless of it being all text or containing illustrations. For grey scale documents, 200 dpi is quite suitable. This is assuming the document is mostly comprised of text. In case of scanning colorful images, you would need a high resolution of 400 dpi. More the resolution better will be the color density and contrast.

Not placing the document properly

Instances are many where the document scanning process has gone awry because the document was not placed properly on the scanner. This mistake is more often due to carelessness – though there are many who are not aware of the fact that there is a particular borderline in every scanner, within which the document must be kept for proper scanning. If not kept in it, the scanned image may appear as partial or cut out. This is an easy error to correct.

Not indexing the scanned images

The process of document scanning is quite straight forward. And it is easy to keep scanning and saving the images. But, when you are scanning important documents in your workplace, which are meant to be stored properly, just scanning them randomly and collecting them is a bad idea. This will simply end up in chaos, and you will not find the scanned image when needed. This is why, it is important to do the indexing of the scanned images. Keep to a coherent sequence and maintain an index. This will help you to find the images quickly.

Not saving in right format

How many times have you scanned an image and saved it, only to not being able to open in again? This happens when you save the image in a format that is incompatible with your computer. The usual formats are JPEG, PDF and TIFF. When saving the image, make sure you choose the compatible format from the drop down box. Remembering this simple step will instantly correct this particular mistake. <more>